Faculty Travel
GSS offers travel funding for all faculty members once every fiscal year (July 1st - June 30th). Research Faculty are eligible for SIPA and GSS online funds. Teaching and Adjunct Faculty are eligible for GSS online funds.
We have provided links to all applications below. Once completed, please submit to both our Associate Chair and Office Manager for approval and processing.
GSS online funds:
Those using GSS online funds MUST attend a panel regarding online instruction (or their research must be related to online instruction) and must also provide a brief report along with their receipts explaining what they learned and how it will benefit their online teaching.
Foreign destinations:
For foreign destinations, you MUST complete a foreign questionnaire first. You will receive an email with a link to complete this. Once you are done, please scroll back up to the top of the page and click 'Submit' in the top right corner to send your report for approval. If any expenses are being covered by an external organization, please indicate this to staff member. You can find more information regarding this process here: https://exportcontrol.fiu.edu/activities/travel-internationally/
Reimbursement process:
The reimbursement process takes place after your trip is completed. You will then submit all receipts for review and an Expense Report will be created for you. This MUST be done within 15 business days of your arrival. For foreign transactions, we will use Oanda Currency Conversion to determine the USD amount for your reimbursement. The reimbursement process can take up to a month and final figures are determined by the Travel office, NOT GSS.
Fiscal year:
Since our fiscal year begins on July 1st, the financials sytem is typically closed 1-2 weeks before, so any travel taking place in June must be closed out as soon as possible to avoid delays in reimbursement. If planning travel for the next fiscal year, your TA will be submitted for $10 to avoid any issues with budgeting for the new year. The amount you are eligible for will still be noted on the authorization and will be applied to your expense report after your trip takes place.
*If you are unsure as to which category you fall into, please confirm with Associate Chair before submitting.